Leave of absence

There are different reasons for a leave of absence.

The leave of absence can not be issued for individual degree programmes, but rather applies to all your degree programmes at the University of Vienna. During the leave of absence it is not possible to attend courses and take exams as an ordinary or extraordinary student.

First read which effects a leave of absence has and then decide if you want to apply or not.

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Legal reasons for leave of absence accoring to 2002 Universities Act § 67 (1)
Reasons for leave of absence according to the Statutes of the University of Vienna - Study Law § 21

 Required Documents

 Deadlines

  • Summer semester 2020: 7 January until 29 February 2020
  • Winter semester 2020/21: from 3 August to 30 September 2020

How to apply for a leave of absence?

Send the required form including the required proofs as one file (i.e. as PDF-file) to doktorat.beurlaubung@univie.ac.at

Be advised to apply as soon as possible as you have to pay your tuition fee timely in case your application gets rejected. Please note that the tuition fee may increase by 10% depending on your citizenship and your date of payment.

After your application has been processed, you will be notified via e-mail to your u:account-e-mail-address. As soon as your fee is registered as paid in u:space (Financial matters > Tuition fee/Students' Union fee), you can print your student record sheet (u:space > Personal matters > My documents).

In above mentioned deadlines you can also withdraw your application (via E-Mail to doktorat.beurlaubung@univie.ac.at ) . The raised tuition fee may also apply in this case.

 What do you have to bear in mind?

  • If your leave of absence has been approved, you have to pay the Students' Union fee for every semester, but not the tuition fee. Do so within the payment deadlines. 
  • If the leave of absence has been denied, you have to pay the prescribed fee - it could be the increased fee by that time. If you withdraw a leave of absence that has been granted, you also have to pay the prescribed fee. 
  • If you study at several universities and want to take a leave of absence at all of them you need to apply for it at each university separately.
  • The leave of absence due to child care is possible until the child reaches majority and both parents can be on leave of absence at the same time.
  • After the leave of absence ends, you may take examinations (even examinations for courses from the semester you were on leave).
  • Your enrolment remains intact and you can still use the IT services (u:account) and the university library. 
  • You only receive a student record sheet (Studienblatt), but no confirmation of enrolment (Studienbestätigung). The u:card cannot be validated as a student ID during the leave of absence.
  • In the first semester you may not take a leave of absence.
  • Having been granted a leave of absence does not automatically effect a granting or prolongation of your residence permit. The MA 35 has its own procedure. You have to clarify all issues related to residence issues by yourself by asking the MA35 before you apply for a leave of absence. 
  • A leave of absence during your time in the Preparation Programme (VWU) is possible. The semester, however, is counted for the 4 semesters you are entitled to the programme. Make sure you ask the MA35 for possible effects regarding visa/residence permit! 
  • You are not entitled to a semester ticket of the Vienna Transport Authority (Wiener Linien). 
  • You may not receive family allowance (Familienbeihilfe) or the federal study grant (Studienbeihilfe) during the leave of absence. 
  • The co-insurance with relatives or the student self insurance may be cancelled (ask your insurance company).
  • If a curriculum expires during your leave of absence, you are subjected to the new one nonetheless. The leave does not postpone that.

What is not allowed during the leave of absence?

If you have been granted a leave of absence you may not do certain things during a certain period of time:

in the winter semester: From 1 December to 28/29 February
in the summer semester: From 1 May to 30 September

you cannot

  • attend lectures/classes
  • hand in scientific papers for grading
  • take examinations